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Agreements, benefits and space, connected.
CloudOffix manages membership agreements, benefits, desks, offices and deposits for innovation centers and incubators. A signed agreement sets up everything the member is entitled to.
One signature sets everything up.
Draft and send
Build the membership agreement from a template with its lines, then send it to the client for review.
Client signs online
The client reviews, signs and downloads the PDF from the portal.
Complete
Completing the agreement creates the sales order, the subscription, the onboarding project and the member's entitlements.
Every benefit, tracked against its limit
Benefits by category
Workspace, room booking, mentor and EIR sessions, programs, services and visibility. Coworking access, dedicated desks and offices, meeting rooms, mentor sessions, member events, a mailbox and signage come ready to use.
- Units: hours, sessions, credits, desks, offices, mailboxes or unlimited
- Periods: weekly, monthly, yearly or agreement term
Limits that fit each benefit
Track only, soft limit, hard limit or approval over the limit. Members and staff see what is used and what is left, with a warning before the limit.
- Usage status from not used to over limit
- Benefits end automatically when the membership ends
Buildings, floors and spaces
Space inventory
Buildings, floors and spaces: coworking areas, dedicated desks and dedicated offices.
Space details
Capacity, square feet, monthly price, setup fee and deposit for every space.
Space status
Available, reserved, occupied, in maintenance or inactive, at a glance.
No double allocation
A space is allocated to one member at a time and frees up when the allocation ends.
Security deposits
Requested, received, refunded, applied or forfeited, with every step recorded.
AI space finder
Finds available office space for a team size and drafts the proposal email.
Members book rooms against their benefits.
Meeting and conference rooms are booked from the member portal, against the member's room booking benefit, with working hours and limits enforced.
Membership and workspace questions
Can we offer different membership tiers?
Yes. Each tier is a package of benefits with its own units, periods and limits, from a free community tier to dedicated offices.
What happens when a membership ends?
Benefits and space allocations end automatically, and the space becomes available again.
Can members sign agreements online?
Yes. Members review, sign and download their agreement from the portal.
See membership and workspaces on one record.
Book a demo to follow one agreement from draft to signature, subscription, desk and benefits.